The Accounting Tab is located on the left navigation pane in Neos. Open the Accounting Tab by clicking the dollar sign. This tab shows a list of your firm's Checks, Deposits, Names, Values, Time, Invoices, and Funds.
NOTE: You must have Enabled permissions to Accounting > Checks and/or Deposits to view pending and posted checks and/or deposits. To post checks and/or deposits to QuickBooks Online, you must have Modify permissions to Accounting > Checks and/or Deposits AND the View Credit and Debit Accounts Special Permission.
You must have at least Enabled permissions to Accounting > Invoicing Tab to view the Invoices tab.
You must have at least Enabled permissions to Accounting > Funds Tab to view the Funds Tab.
You must have at least Enabled permissions to Accounting > Accounting Tab and Case > Value Tab to view the Values Tab.
You must have at least Enabled permissions to Accounting > Accounting Tab and Case > Time Tab to view the Time Tab.
All checks and deposits requested/posted by users in your firm will display in the Checks or Deposits views. All Parties and Providers in Neos linked to Customers and Vendors in Quickbooks Online will display in the Names view. All time entries created, submitted, and approved across all cases in your firm will display in the Time Tab. All invoices created, submitted, approved, and paid by users in your firm will display in the Invoices Tab. All transactions that are currently categorized or uncategorized are displayed in the Funds Tab.
The Alt Case # column can be added to the Checks, Deposits, Values, Time, and Invoices grids if the Default Case Number (Firm Preferences > Default Info) is set to Alt Case #1 or Alt Case #2. Select the hyperlinked Alt Case # to open the Case Tab of the Case.
Pending and Posted Value Transactions from Neos are read-only if your firm:
Does NOT utilize QuickBooks with Neos OR
Currently uses QuickBooks SDK (Desktop)
Click the QuickBooks Online Setup link to open the Settings – Integrations Tab. Refer to Connect QuickBooks Online to Neos for more details.
When integrated with QuickBooks Online, the Accounting Tab will be fully accessible. The clicked row in any of the tabs (excluding Funds) will now show as the selected row for easier viewing when the side pane is open (in the Invoices view) or when selecting multiple entries on the Checks, Deposits, or Names tabs.
All money columns across all Accounting tab views are now right-aligned.
Pending Value Transactions for Checks and Deposits can be Exported (IIF), Posted to QuickBooks, Edited, or Deleted.
NOTE: Posted checks or deposits CANNOT be deleted, edited, or exported.
Filters
Easily locate Pending and/or Posted Checks or Deposits by using filters. You can also click a column heading to sort the grid ascending or descending by that column.
Company – Type in the QuickBooks Company Name to locate checks or deposits by Company.
Status – Select between Pending or Posted to locate checks or deposits by Status.
Case – Type the Case/Intake Number, click the magnifying glass, or hit the Enter key to locate checks or deposits by a Case or Intake. On the Select a Case window, click the Select button for the desired Case/Intake.
Click More to show additional filters.
Amount – Enter a value to locate checks or deposits by an exact dollar amount. Only transactions that equal the entered value will display.
Credit Account – Type the associated account to locate checks or deposits by Credit Account.
Debit Account – Type the associated account to locate checks or deposits by Debit Account.
Requested Date | Requested Start Date > Requested End Date – Click to open the Calendar field and select the Start and/or End dates to locate checks or deposits by the Request Date.
Staff – Select one or more users to locate checks or deposits by particular Staff.
Value Code – Select one or more codes to locate checks or deposits by particular Value Codes.
Payee (Checks) – Type the name, click the magnifying glass, or hit the Enter key to locate checks by a contact. On the Select a Contact window, click the Select button for the desired name.
Payor (Deposits) – Type the name, click the magnifying glass, or hit the Enter key to locate deposits by a contact. On the Select a Contact window, click the Select button for the desired name.
Checks
The Checks view displays all transactions linked to Value items. The grid displays all Pending and Posted check requests for all Cases in your firm by default. Pending checks can be edited, deleted from the Checks view, exported as IIF, or posted to your firm's connected QuickBooks Online company. When posting a check request, if the name link between QuickBooks Online and Neos does not exist, it will be created by adding a new Customer or Vendor in QuickBooks Online. Prior to posting, verify that the name link does not already exist.
NOTE: If your firm transitioned from QuickBooks SDK, you will see your originally linked check requests tied to your QB SDK company. When you are ready to post these pending requests, you will be prompted to select a valid QuickBooks Online Company.
The hyperlinked Case Number can open the Case Tab of that Case.
Deposits
The Deposits view displays all transactions linked to Value items. The grid displays all Pending and Posted deposit requests for all Cases in your firm by default. Pending deposits can be edited, deleted from the Deposits view, exported as IIF, or posted to your firm's connected QuickBooks Online company. When posting a deposit request, if the name link between QuickBooks Online and Neos does not exist, it will be created by adding a new Customer or Vendor in QuickBooks Online. Prior to posting, verify that the name link does not already exist.
NOTE: If your firm transitioned from QuickBooks SDK, you will see your originally linked deposit requests tied to your QB SDK company. When you are ready to post these pending requests, you will be prompted to select a valid QuickBooks Online Company.
Click the hyperlinked Case Number to open the Case Tab of that Case.
Names
The Names view shows all Customers and Vendors from your firm's QuickBooks Online company that are currently linked with a Party or Provider in Neos.
The Names list will initially be blank when accessing the Accounting Tab for the first time after the QuickBooks Online integration is connected. This means that prior links to Customers or Vendors from your QuickBooks SDK company will NOT be linked to Parties or Providers in Neos when QuickBooks Online is connected.
Quickly locate name links by available filters for Company, Type (Customer or Vendor), and/or Name.
Refer to the Names View for more details.
Values
The Values view shows a list of every Value entry for all Cases in your firm. If the Value entry has been invoiced, that status is displayed in the Invoiced column. Entries are sorted descendingly by the Date Created column. Value entries can be filtered by Case #, Staff, Value Code, Provider, Case Open/Closed, and Service Date. If your firm has the "Require Time/Value Approval" Firm Preference setting enabled, entries can also be filtered by Status.
Click the kebab menu of a single Value entry to add a payment or adjustment, or delete the entry.
With the "Require Time/Value Approval" Firm Preference setting enabled, Staff can also Submit Value entries for approval. Staff with the "Time and Approval" Special Permission will also have access to the Approve and Deny buttons above the grid.
Click the hyperlinked Case number to open the Case Tab of the Case.
Select a single Value entry to view a preview. Click the arrow button to open the Value entry detail view. Bypass the preview by double-clicking an entry.
Time
The Time view shows a list of every Time entry for all Cases in your firm. If the Time billable, that status is displayed in the Billable column. Entries are sorted descending by the Date column. Time entries can be filtered by Case #, Staff, Task Code, Activity Code, Case Open/Closed, Billable, and Bill Date. If your firm has the "Require Time/Value Approval" Firm Preference setting enabled, entries can also be filtered by Status.
The + Add Time button allows you to create a new time entry for any case.
Click the kebab menu of a single Time entry to edit, copy or move to another case, or delete the entry.
With the "Require Time/Value Approval" Firm Preference setting enabled, Staff can also Submit Time entries for approval. Staff with the "Time and Value Approval" Special Permission will also have access to the Approve and Deny buttons above the grid.
Click the hyperlinked Case number to open the Case Tab of the Case.
Select a single Time entry to view a preview. Click the arrow button to open the Time entry detail view. Bypass the preview by double-clicking an entry.
Invoices
The Invoices view shows a list of every invoice for all Cases in your firm. The status of each invoice is shown in the Status column. Click the kebab menu to View/Edit the detail view of an invoice, Download, Share, or Delete it. Billable Value items that have not yet been billed can be generated as invoices using the Generate Invoices button above the grid.
The Invoices view now contains an Invoice # column.
Invoices can be filtered by the Type of invoice - All (showing Invoices and Trust requests), Invoice, or Trust.
Use the Status dropdown to filter the list of invoices. Click the Clear filters button to return to the full view.
The hyperlinked Case Number can open the Case Tab of that Case.
Select an invoice to access the preview pane of that item. From the pane, click the left-most icon to download the invoice in the desired format. Click the open icon to open the detail view of this invoice within the Value Tab of the Case. Click the X to close the preview pane.
Invoices can be selected in bulk using the checkboxes. When one or more invoices are selected, the Download, Approve, Deny, Void, and Delete options above the grid will display. Selected invoices (across different cases) can be downloaded, approved, or denied, voided, and deleted from this view.
Funds
The Funds view displays a list of transactions that can be categorized. Funds can be used in conjunction with your firm's LawPay integration. Transactions can be assigned a Fund from the Value Tab > Add Transaction window or within this view. Use the Case search field to find transactions by a Case. Categorized transactions display by default.
Funds can be added or removed. The pencil icon above each fund allows an unobstructed view of all transactions for a fund. Using this view, your firm can audit charges or cross-reference payments in LawPay. Funds are only a means to categorize and will not display in your firm's LawPay account.
